All of Parod
Item 01Meetings
The whole meeting, in one record.
Agenda, papers, votes, decisions and actions for every board and committee, with minutes generated from what actually happened.
1.1Before the meeting
The pack goes out once, and everyone reads the same copy.
Papers are read, marked up and discussed before anyone sits down.
- Set up once
- Templates and recurring cycles put a year of meetings in the calendar.
- Papers from anywhere
- Upload Office files or PDFs, or attach from Google Drive, OneDrive or SharePoint.
- Read and annotated
- Highlights and comments for yourself, the whole meeting or named people.
- Invitations tracked
- Calendar invitations go out from Parod and every response is recorded.
1.2In the room
Chaired with the clock, the vote and the record in front of you.
Each agenda item carries its timer, its papers, its linked risks and its vote.
- A timer on every item
- Actual time against planned, with over-runs flagged.
- Votes from every seat
- Members vote on their own devices and the count is recorded against the item.
- Decisions as they are made
- Collected in a register, so the minutes and the record agree.
- Ask Cai
- Questions about the pack, answered with citations that open the page.
1.3Afterwards
Minutes from the record, not from memory.
The write-up is a generation step, not a weekend.
- Minutes in Word
- Generated from attendance, decisions, votes, notes and actions.
- Transcript to notes
- Paste a Teams, Zoom or Meet transcript. Cai drafts the notes and suggests the actions.
- Actions that follow through
- Each with an owner and a due date, and a reminder when overdue.
1.4Specification
The full specification.
Every feature, for the people doing the due diligence.
Before the meeting5 features
- Committees and templates
- Each board and committee has its own meetings, membership and agenda templates. Meeting groups handle recurring cycles so a year of meetings is set up once.
- Invitations and RSVP
- Calendar invitations go out from Parod and responses are tracked. Invitees can respond from the email without signing in.
- Agenda building
- Numbered items and sub-items, categories such as Approval or Discussion, durations, presenters and drag-to-reorder. Items can link to risks and metrics, and can be marked private.
- Papers
- Upload Word, Excel, PowerPoint or PDF, or attach from Google Drive, OneDrive or SharePoint. Office files are converted so they open in the browser without a download.
- Pre-reading
- Members highlight and comment in the viewer before the meeting. A comment can be for you alone, for everyone in the meeting, or for named people, and @mentions are tracked until read.
In the room7 features
- Timer per item
- Start, pause and resume each item. Actual time is compared with the planned duration and over-runs are flagged.
- Voting
- Open a vote on an item, let members vote from their own devices, and close it. The count and outcome are recorded against the item.
- Decisions register
- Decisions are recorded as they are made and collected on the Decisions tab, so the minutes and the record agree.
- Notes
- Discussion notes against each item, written in the meeting or imported from a transcript afterwards.
- Papers in context
- Open the paper for the item without leaving the agenda. Linked risks and metrics are one click away.
- Ask Cai
- Members ask questions of the pack and get answers with citations that open the exact page. See the Cai page for how it is governed.
- Private items
- Confidential items are visible only to the people named on them, whatever their role.
Afterwards6 features
- Minutes
- A Word document generated from attendance, apologies, decisions, votes, notes and actions, ready to edit and circulate.
- Report pack
- The meeting and its papers assembled into one pack for distribution or the archive.
- Transcript import
- Paste or upload a transcript from Teams, Zoom or Google Meet. Cai drafts notes per agenda item and suggests actions with the assignee, date, quote and speaker. You choose what to apply. The transcript is never stored.
- Actions
- Actions raised in the meeting carry an owner and a due date and appear in the owner's My Actions list, with reminders when overdue.
- Statistics
- Planned against actual time per item and attendance across the meeting, for chairs who want to run shorter meetings.
- Audit log
- Every change to the meeting, its agenda and its papers is recorded with who, when and what.
One record
Connected to the rest of the record
Next step
See a meeting run on your own agenda.
Bring a recent agenda and pack. We will set it up and walk through it with you.