All of Parod
Item 06Cai · The assistant
An assistant that has read the pack.
Cai answers from your governance record with citations that open the exact page, and turns a meeting transcript into draft notes and suggested actions.
6.1What Cai does
Four jobs, done from the record.
Each sits where the work happens: in the meeting, on the notes tab, in the document store.
- Answers in the meeting
- Ask about the papers and get an answer with citations that open the exact page.
- Transcript to notes
- Paste a transcript from Teams, Zoom or Google Meet. Cai drafts notes per agenda item and suggests actions; you apply what you choose. The transcript is never stored.
- Answers from the library
- Ask a question of the whole document store and get a cited answer.
- Reads what people read
- Charts, tables and scanned pages are indexed, so search finds the chart on page 84.
6.2Governance
Governed like everything else in the record.
A board that would not let an unaudited person into the pack should not let an unaudited assistant in either.
- Off by default
- Enabled per organisation, by explicit agreement. Never silently.
- Grounded
- Answers come from your record and your documents, with citations.
- Scoped to the person
- Cai sees only what the person asking can see.
- Metered
- Usage is measured per organisation and per person, and rate-limited.
- Audited
- Every query is logged, with a view of who asked what, and when.
- Moderated
- Conversations can be flagged for review by administrators.
- Not used for training
- Paid AI services whose terms exclude training on your content and human review of it.
- Processing location
- AI requests go to Google's Gemini API, which is not pinned to the UK. It is the one layer of Parod that is not UK-resident, and the privacy notice and data processing agreement say so.
6.3Limits
What Cai does not do.
Said plainly, because it is the first thing a sensible audit committee asks.
- 01It does not make decisions. It drafts, cites and suggests; a person applies.
- 02It does not write the minutes unsupervised. Notes are reviewed before they are saved.
- 03It does not see what the user cannot see.
- 04It does not run unless your organisation has agreed to it.
- 05It does not learn from your content.
Next step
Ask Cai something about your own pack.
Bring a recent board pack to the demonstration and ask the questions your board asked last time.